Privacy Policy
What information we collect when you join COSB or use our website, hall or car park.
If you have any privacy concerns regarding this website please contact the band manager.
Email Form
If you send an email through our contact form the content of the message, your name and email address, and IP address are stored. This is to ensure that messages sent using our form are getting through correctly.
Newsletter
If you are a current member or subscribe to our newsletter we will store your name and email address until such time as you choose to unsubscribe. You can do so using a link in the email you receive or via the newsletter unsubscribe page.
Former Members’ List
We have a long history and had many hundreds of players over the years. We want to remember and if possible stay in touch with our former members. The objective of the COSB Reunited page is to make connections with the former members and to help them link up with contemporaries. We also hope that this will help us find out more about our band’s history.
All the names on this page have been previously published in programmes, newspaper articles or other material already published in the public domain however if your name appears and you want it removed just let us know.
Meet the band
Current members will be listed on the meet the band page. You may opt out of this list.
Photos, videos, Social media etc.
As a member of COSB it is likely that you will appear from time-to-time in images, videos or recordings shared both on this website and on social media or in the press. This is usually anonymously and in the context of a public event or group activity.
However, if you have privacy concerns regarding your (or your child’s) appearance in band-related publicity please record this in your membership registration form and make sure your concerns are known to the band manager and safeguarding officer.
Members’ Directory
The members’ directory allows you to contact other members if they have given their consent. In the membership renewal form you select whether to allow other members to see your email and/or phone number.
Cookies etc.
This site uses cookies – small text files that are placed on your machine to help the site provide a better user experience. In general, cookies are used to retain user preferences, store information for things like shopping carts, and provide anonymised tracking data to third party applications like Google Analytics.
As a rule, cookies will make your browsing experience better. However, you may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your browser. We suggest consulting the Help section of your browser or taking a look at the About Cookies website which offers guidance for all modern browsers.
This site is protected by reCAPTCHA and the Google
Privacy Policy and
Terms of Service apply.
The website is stored on a UK-based server, but page caches and backups may be served from facilities outside the UK.
Our hall CCTV operates continuously.
To ensure that you’re confident that we’re using CCTV responsibly we’ve noted our obligations below. References to we, our, or us in this policy are to the City of Oxford Silver Band.
If you have any questions about this policy or how we handle your personal information please contact the band manager at [email protected].
1.1 Before installing the CCTV we carried out a privacy impact assessment to ensure we were balancing our need for CCTV with the impact on your privacy.
1.2 We have installed CCTV to:
- monitor the security of our premises;
- help ensure the safety and security of our (and your) property and that of our members, hirers and their clients and all other hall users;
- prevent and detect crimes;
- discourage anti-social behaviour
- dealing with any queries, complaints or enquiries;
- ensure that our policies and procedures are being adhered to;
- monitor adherence to health and safety provisions and policies;
- help ensure we meet our safeguarding obligations.
As well as being the purposes for which we use your personal information, all of the above are also legitimate reasons for us to use and store personal data.
Images captured by CCTV may be monitored and recorded and kept for up to thirty days after the recording was made. After this time to recording stored on the hard drive of our CCTV system will usually be overwritten.
1.3 Any information captured by CCTV can only be viewed in a restricted area and only by authorised committee members.
1.4 The CCTV system is maintained and overseen by the hall manager. They are responsible for reviewing the ongoing need for CCTV.
1.5 Where we capture your personal data using CCTV we will let you know by using signage explaining who to contact about the CCTV and where to find the relevant privacy notice. Notices are clearly displayed in our front windows and in the hall lobby.
1.6 You have the right to view any personal data recorded by our CCTV. We may take time though to redact the personal data of anyone else on the recordings. We will first give you the opportunity to view the recordings that have been identified. We may be able to supply you with a copy of the recording unless that isn’t technically possible or to do so puts us to disproportionate effort. Help with making a Subject Access Request.
1.7 It is a criminal offence to misuse CCTV.
YOUR RIGHTS IN RELATION TO YOUR PERSONAL INFORMATION
You have the following rights in relation to your personal information:
- the right to be informed about how your personal information is being used;
- the right to access the personal information we hold about you;
- the right to request the correction of inaccurate personal information we hold about you;
- the right to request the erasure of your personal information in certain limited circumstances;
- the right to restrict processing of your personal information where certain requirements are met;
- the right to object to the processing of your personal information;
- the right to request that we transfer elements of your data either to you or another service provider;
- the right to object to certain automated decision-making processes using your personal information.
Please note that some of these rights to object may not always apply as they have specific requirements and exemptions which apply to them and they may not apply to personal information recorded and stored in our CCTV system.
More information about your legal rights can be found on the Information Commissioner’s website.
To exercise any of the above rights, or if you have any questions relating to your rights, please contact us by emailing [email protected].
If you are unhappy with the way we are using your personal information you can also complain to the ICO. However, we would encourage you to contact us first to see if we can help with any concerns.